BPA Meeting Dec 27, 2024

Sherman Quon’s house

Attending: Evan Kramer, Greg Lamb, Kelvin Leung, Russ Jones, Sherman Quon, Tom Caverly

Absent: Ken Ho, Tim MacVinnie, Tim Tam

 

Agenda will be going over the Nov 14 meeting with COB which has been copied below in quotation

marks.  In addition we can discuss:

 

1. Sports Box Sessions  -Kelvin had some applications from people (Carl) for the Sport Box Sessions

 

2. Sports Box Rental by BPA (do we charge a fee, sign up, beginner and advanced time  slots...?)

-BPA to do the administration for booking the Sport Box Sessions, BPA will charge for  doing the admin for these sessions, $4-$5 per person.

-Kelvin says the Winter sessions have already been booked out, he’s asking about the Spring  sessions (Apr-Jun) or booking.

-will need to plan for Winter 2025 for BPA sessions to apply in the Summer 2025, 1 night a  week for Sohen Gill & Jack Crosby (32 players per session).

-need to figure out what type of system of play for these sessions: level of play, ladder etc.

 

3. BPA membership fee: Should we start charging a fee.? If we do, we need to give value to the  members like a free BPA tournament, maintaining equipment, lessons....

-we have money in the bank, we should be charging a BPA membership fee

Before BPA can start to charge membership fees

-BPA can only charge a membership fee once we have proven that BPA will provide  services that our membership find valuable

-members will want to know what they will be getting for their membership fee, what will  BPA deliver: tournaments, leagues, coaching, new players programs, equipment, etc.

-when will it be done

-what are the timelines needed to be successful

-what budget doe we need to deliver what we promise

-how would BPA collect the membership fees? Russ says our bank can collect e-transfers,

Credit cards (e commerce)

-will table the membership fee and what BPA can provide, re: equipment box, equipment  (box, squeegee, mop, bucket, broom), Sherman Quon will look into this

-BPA minutes should be available to our membership on our BPA website

 

4. Signage for shared use at SG and JC ...Are we in agreement with Burnaby signage?

-Yes, we are in agreement 

 

5. Sponsorship?

-examine each sponsorship proposal, issue by issue

 

6. Cleaning equipment for pickleball venues and providing storage boxes ...does BPA pay or  shall we try to get COB to contribute

-see item #3

 

7. Upkeep of nets for 2025...COB only has so much in their budget and ideally would like us to  administer.  We can ask for them to give us x dollars and we can try to administer ourselves.

-Kelvin has given CoB info for buying individual nets and stanchions

-BPA liaison can manage this

 

8. Transition of tennis courts to dedicated pickleball courts

-talk to CoB about this

-bring up about the issue about the funding the City is receiving from development about  allocating money to expand pickleball courts

 

9. Tom wants to discuss planning for a BPA in house Club Tournament. A schedule of services  for Spring, Summer and Fall. Tim Tam will to help with organizing a tournament. Greg  Lamb can also help and I have some equipment that BPA can use: Honda generators, PA  system, tables, canopies, etc.

-talk to CoB to discuss this and get free court time in return

-Cob charges $7 and hour per tennis court (3 tennis courts at Robert Burnaby) 

Anyone else have other suggestions, please bring up tomorrow night.   

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“Hi everyone, please see the below agenda for our discussion here at the Parks Administration office next Tuesday at 1:30pm.  I’ve also attached the minutes from our last in person meeting on May

16th. 

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From the City of Burnaby, the attendees will be Travis Possey, David Rose, Brianna Oliver and myself. 

​

Travis represents Parks Operations, David is our area manager (he’s taken over from Isabelle) and Brianna  will be representing indoor courts.   I included Tom and Sherman in this email as I am assuming you’ll be attending alongside Kelvin?  If that isn’t  the case, my apologies and please advise who will be attending from the BPA with you.    

 

COB BPA Working Group Agenda – Nov 14, 2024

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Outdoor Courts – process for potentially altering lining (eg. Pickleball or Tennis specific locations)

        

-Planning dept. froze all funding and is going to take a year to plan all sports in Burnaby. There will be  no changes till probably at least 2026. We asked to make sure to consult us for any pickleball related items.

-Can we ask CoB to see if they can modify other court surfaces?

 

Outdoor Courts – net provision; replacement           

-only enough funds to provide 1 net/crt around early Feb for all of 2025. We agreed that they can just  replace the net portion to be able to provide more net replacements as frames usually last 2-3x longer but I    know the middle support bar breaks more often. I told them I’ll tally up what’s needed from our liaisons and  will report back. And I’ll send a net setup/takedown notice for COB to review and approve and maybe I can  print them up and disperse to the liaisons to post in the net boxes.

At the meeting we discussed possibly giving us a budget therefore giving us the flexibility to  buy other things if needed. 

 

Outdoor Courts - strategies for recurring theme, draft pickleball queueing system signage review (see  attached) 

             -I sent signage revisions to Lucas so these will be printed and posted at all the courts.

I remember in previous meetings we would have a signage for permanent courts and one for courts shared  with tennis unless COB put it all on one sign

 

Indoor Courts – number of sessions per week

             -Brianna will add few more indoor sessions at CSC. 

 As well as more times at Edmonds Community Center

 

Outdoor courts – beginner only times

             -COB would like us to help ambassador a few beginner sessions to starts at the boxes and then  maybe more areas/sessions for the Spring/Summer season. I said we’ll help with this. Just spoke to Kyle and  will need decision asap so he has SG on Tues from 10-12p and JC on Sun at 10-12p.   

 

Outdoor courts – sports boxes

Surface at Sohen Gill 

                 -No funding for this right now but they are planning to repaint as all sports are complaining about  this surface. I’ll ask Lucas to consult us beforehand to add 1 more court, use silica sand on the lines to  prevent skipping, better position the courts so that when basketballers are playing, they don’t interfere as  much with pballers.”